Commercial Property Management Client Administrator/ Parking Manager - City of London

My client, a successful global property firm, are currently seeking an Property Management Client Administrator/Parking Manager to sit within the residential management service line providing a high-quality service for the client across their car park portfolio.

You will sit within a fast paced, friendly and experienced team. Prior Administration / Accounts experience is required.

Key Responsibilities

• Assist in the general management of car parks with guidance from the Property Managers
• Deal with enquiries from tenants, clients, solicitors, local authorities, etc.
• Assist with collection of rents and other receivables
• Compile Excel spreadsheets including new property budgets, void costs, insurance
• Prepare change notes for new clients, properties, leases & ongoing amendments to tenancies. This entails extracting information from Leases or other legal documents & populating database amendment forms
• Maintain manual and electronic files for property in accordance with procedures
• Liaise with the property accounts team over any license queries where necessary
• Assist with set up and handover of licenses
• Collate data and compile client reports
• Attend internal training courses and identify individual training needs
• Daily management of Dynamics including raising invoices and jobs
• Answering phones and dealing with enquiries or taking messages
• Audio and copy typing including updating or producing schedules, presentations, pitches etc.
• Minute taking as and when required
• Producing arrears analysis as required by individual surveyors
• Undertake specific projects as requested by client Contract Manager
• Monitor work referrals and assist Contract Manager in maintaining log and ensuring transfers are received

Skills and Knowledge Required

• Previous property experience in an administrative or accounts capacity
• Good organisational and co-ordination skills
• Good verbal and written communication skills with a positive attitude and excellent attention to detail
• Excellent time management
• Ability to multitask and to work accurately and effectively under pressure
• Must understand the principles and practice of client care
• Ability to work in a team and understand team dynamics
• Must be computer literate in Microsoft Excel, Word & Outlook. PowerPoint experience advantageous

Salary: £30,000 to £32,000 Dependant on Experience + Annual discretionary bonus
Hours : 9am to 5:30pm Monday to Friday (minimum of 3 days in the office, work from home flexibility)

If you are looking to gain a career in an established global firm with fantastic career progression, please contact Megan on the Business Support team at Dove & Hawk Property Recruitment.
02080597472

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